Parking Policy

Nearly everything you need to know

With an effective parking policy, you will be able to optimize the management of your company parking lot but also make your space profitable, adopt a CSR approach and offer an additional service to your employees.

Mini guide

The Ultimate Guide to Parking Policy

After setting up effective parking policies for hundreds of our corporate clients, we gathered all the knowledge and resources, and wrote the mini-guide "The Ultimate Guide to Parking Policy".

Download it in PDF format and read it whenever you want.



Table of Contents

What is a parking policy?

A parking policy is a directive applied within a company in order to regulate parking within its parking lot. The policy aims at optimizing the management of parking by implementing several solutions and functionalities in response to the complexity of the problems encountered.

The parking policy is also more generally a part of the overall mobility plan (formerly the Company Travel Plan) and makes the plan effective. It will enable traffic to be regulated both inside and outside the parking lot, so with this tool, we are aiming for comprehensive mobility management.


Who needs a parking policy?

A parking policy can be applied to parking lots of all sizes. So, don't think that your parking lot is too small or too large to implement parking management.

Your parking policy will be built according to your company's needs. The regulations are not fixed, they can be adapted according to the circumstances.


What is the context of corporate parking?

1. The number of parking spaces in company parking lots is decreasing

Initiatives to reduce the number of parking spaces in company parking lots have been implemented in Belgium and in some locations in France. The aim is to reduce the modal share of the car as much as possible. One example is COBRACE (Brussels Code for Air, Climate and Energy Management) in Brussels.

2. The car remains the preferred means of transportation for commuters

Despite the many initiatives put in place to encourage the use of more sustainable means of transportation, the car remains the mode of transportation used by 70% and 65% of the French and Belgian workforce respectively for commuting to and from work.


Why opt for a parking policy?

The implementation of a parking policy has many advantages for your company and your employees, it allows you to:

1. Make your space profitable, unlock (im)mobility

Absences, travel, and the implementation of flex offices in many companies mean that 15 to 20% of employees are not present in company buildings every day. The parking spaces occupied by these people can therefore be redistributed among the employees present.

2. Adopt a CSR approach

The parking policy and the mobility plan are part of a CSR (Corporate Social Responsibility) approach that is primarily based on its contribution to sustainable development. The regulations within the parking lot contribute to the reduction of the company's carbon footprint. By granting a limited number of parking periods to your employees, they will turn to other means of transportation to get to their workplace. By constructing a parking policy in this way, you are contributing to the modal shift from cars to more environmentally friendly means of transportation.

3. Offer an additional service to your employees

The parking policy allows employees to organize themselves according to the availability of parking spaces. They can therefore relieve themselves of the daily stress of searching for a parking space, as they will know in advance whether they have a parking space or not and can adapt their means of travel accordingly. 

If your company applies regulations that take into account the needs of employees in real-time, they will find the distribution of parking spaces more equitable. 

Want to know more about the benefits of a parking policy?

Discover our article: Why implement a parking policy in your company?


How to create a parking policy?

1. Ask the right questions

To create an optimal parking policy, there are several questions that need to be answered. The answers to these questions will give you a more in-depth knowledge of the present and future occupancy rate of the parking lot and will help you to define the criteria for the regulations.

Download a checklist of the questions about parking policy in PDF format

2. Define the type of access to the parking lot for each employee

Once the answers to these questions are obtained, it will be possible to define the type of access to the parking lot to which each employee will be entitled. This will be done according to their needs and the objectives you wish to achieve. Here are the different types of access that can be assigned to employees:

1. Preferential access

This access allows those who have it to be sure to be allocated a place in the parking lot according to a schedule decided beforehand. 

2. Reservation access

People with this access will have to reserve their place in order to have access to the parking lot. The number of hours or days of parking granted to each person will be decided beforehand.

3. First come, first served access

This access, unlike the other two, does not guarantee a parking space inside the parking lot. As its name suggests, first come, first served. The spaces reserved for this type of access will therefore fill up as employees arrive without the need for them to reserve their space. 

The three types of access can be combined within the same parking lot.

To find out more about the different types of access to the parking lot, read our article: How to create the right parking policy for your business

This will allow you to know the planned occupation of the parking lot in real-time. It will even be possible to plan this for spaces reserved for "preferential" and "reservation" accesses.


How to implement a parking policy?

1. Implementation by your own means

You can opt to implement the regulations on your own. To do so, you will have to take care to enter all the necessary information in a spreadsheet in order to organize yourself. 

Once all the information (type of access to the parking lot, number of reservation credits, schedules) is entered, you can establish your schedule and share it with your employees so that they can organize their travel. 

Without an access system to control, each employee will be able to access the parking lot at any time of the day. You will therefore have to rely on the trust you place in your employees to respect their limited access to the parking lot.

2. Implementation with parking management software

You have decided to provide different access to your employees? A parking management software is an ideal tool to enforce your parking policy! 

Such software will give you the possibility to allocate to your employees, according to what has been decided beforehand, the number of credits giving them access to the parking lot. After that, they will be able to make their reservations online in complete autonomy and will be able to adapt their means of travel according to the schedule that will have been assigned to them. 

This will save you from the many complaints about parking, freeing up your time to devote to other equally important day-to-day tasks.

More tips on setting up your parking policy here! 

Would you like to contact a parking management expert about parking policy? Here is the BePark contact form.