Since the Covid-19 pandemic, many companies have adopted a hybrid work model (a mix of remote work and office presence). As a continuation of this shift, flex office has become widespread, allowing workspaces to adapt to this new flexible organization.

This setup, which involves no longer having an assigned workstation (also known as “desk sharing”), offers many advantages for both employees and companies: better collaboration, optimized space usage, cost reduction, and more.

However, successfully implementing remote work and flex office requires having the right tools to ensure the employee experience isn’t negatively impacted (e.g., not knowing which colleagues are in the office, arriving at the office without a desk available, etc.). For HR, IT, or Workplace Experience managers, choosing the right solution is a strategic decision. It can have a direct impact on team productivity, workplace well-being, and even the company’s attractiveness.

Many solutions exist to facilitate the management of these flexible setups, but it’s not always easy to know which ones are the most relevant for your specific needs.

That’s why we analyzed the software available on the market and selected the 5 most effective tools to help you organize hybrid work and flex office. Whether you’re a startup, a large corporation, or a school, you’ll find a tool that suits your needs.

Here’s our breakdown of the 5 best remote work and flex office management tools on the market!

#1: Deskare – The Best Tool for Organizing Remote Work and Flex Office

The Deskare software is the easiest to use and most appreciated by employees (over 95% usage rate among clients). This tool offers all the features needed to efficiently manage hybrid work and flex office. It allows employees to easily share their attendance schedules and book workspaces in just two clicks, including meeting rooms and parking spots.

Deskare also provides detailed analytics on employee presence and workspace occupancy. These insights are particularly valuable for HR and Workplace teams, helping them understand team work habits and redesign office spaces based on real usage patterns.

Since its launch in 2021, this French solution has gained strong traction among large corporations: over 500 offices worldwide already use it (including Nexity, Transdev, Christian Dior, Versace, Bayard…). Clients particularly value its dedicated human support throughout the deployment process—a key factor in ensuring long-term adoption.

Good to know:

• Deskare offers many additional features: visitor management, locker and package tracking, dynamic floor plan display on tablets…
• It integrates with all HRIS systems, internal communication tools (Microsoft Teams, Slack, Outlook, Google Suite…), and many smart office solutions (Izix, MerciYanis, Roomz…).
• Deskare has obtained top security certifications (ISO 27001, SOC 2, Cybervadis Gold…).

👉 Book a Demo with Deskare.

#2: Swizi – A Modular, Customized Solution for Managing Complex Hybrid Sites

Swizi offers a unique solution tailored for managing complex environments such as university campuses, local governments, public institutions, and large organizations. Its goal: to simplify the management of spaces, services, and information in a context where usage is increasingly hybrid, mobile, and connected.

Key features include:

• Simplified navigation and movement on-site with indoor mapping (interactive building plans, guided directions to rooms, services, or offices)
• Targeted communication with different user groups (staff, students, visitors…) via a segmented, profile-based portal
• Optimized space usage (monitoring room occupancy, managing shared spaces, better resource allocation)
• Enhanced work and living environment by enabling service booking, personalized notifications, and incident reporting
• Improved security and responsiveness with real-time flow management and information tools

Swizi is already deployed in well-known institutions such as the Luxembourg Ministry of Public Service.

Good to know:

• Swizi integrates seamlessly with organizations’ information systems.
• It can connect to various specialized services to offer a smooth user experience: class scheduling, access to administrative documents, HR portals, internal requests tracking, targeted notifications, and more.

#3: Jooxter – Presence Sensors to Optimize Your Workspaces

The Jooxter solution stands out for its IoT sensor offering, which detects presence in rooms and work areas. In a flexible, flex-office environment, these sensors are particularly useful for:

• Optimizing energy consumption
• Reducing the time spent searching for available spaces (via real-time visualization on a floor plan)
• Improving employee experience by minimizing frustrations caused by unavailable meeting rooms
• Measuring workspace occupancy in real time

Its monitoring platform also enables real estate teams to effectively control and manage their properties.

Jooxter is already deployed in nearly 200 companies using hybrid work, including ArcelorMittal, European Investment Bank, and Ibdo.

Good to know:

• Jooxter easily integrates with badge systems, third-party sensors, and existing IoT solutions.
• A mobile app is available for quick sensor setup and on-the-go usage.
• The tool also generates analytical reports to guide strategic real estate decisions.

#4: Oneflex – A Basic Tool for Small Businesses

Oneflex is designed for small and medium-sized enterprises (SMEs) looking for a straightforward solution to manage remote work and flex office setups.

It allows teams to book a workspace and declare their attendance days via a clean, simple interface.

The software integrates with Slack and Outlook and is already used by nearly 100 companies adopting remote work and/or flex office models, including Odigo and Hylindai.

Good to know:

• Oneflex offers a free trial version.
• The tool was formerly known as Coviflex, born during the pandemic.

#5: Witco – Ideal for Coworking Spaces and Multi-Tenant Offices

Witco is a hybrid workspace management solution particularly suited for coworking spaces and multi-tenant office buildings. It centralizes reservations, communications, and services into a single interface.

It allows users to:

• Book a workspace
• Build vibrant communities within buildings
• Centralize service, maintenance, and incident requests
• Track workspace performance and occupancy

Witco is used by well-known coworking operators like Covivio and Utopicus, as well as in multi-tenant buildings to manage hybrid work and flex office setups.

Good to know:

• SSO (Single Sign-On) can be enabled for secure, simplified access.
• The tool is ISO 27001 and CyberVadis Gold certified.
• Witco also offers concierge services, catering, gym management, and more to enhance building service offerings.

Choosing the Right Hybrid Work and Flex Office Management Tool

Selecting the right remote work and flex office management tool is crucial; choosing poorly can waste time and money. The most important factor is user experience, as employee adoption is key to success.

If employees don’t find the tool simple, clear, and enjoyable to use, they won’t adopt it—and your investment will be wasted.

It’s also essential to pick a solution that provides dedicated human support during deployment. There are always integrations to handle (with HRIS, collaboration tools…) and change management steps to ensure users fully understand the tool’s purpose and functionality.

Finally, keep in mind that most solutions offer custom pricing. Be cautious with free software—it’s often very limited in features and unsuitable for large-scale deployment.

👉 Related reading: Comparison of the 7 Best Flex Office Management Tools in 2025